President's Report of the October 2006 Board Meeting

Interim SCA, Inc. President Patrick Anderson has published a President's Report from the October SCA Board of Directors Meeting held in Memphis, Tennessee.

Greetings:

This is the President's report of the actions taken at the SCA Inc.'s most recent Board of Directors meeting, held October 21, 2006 in Memphis, Tennessee, in the Kingdom of Gleann Abhann. This material may be freely distributed, and those receiving it are strongly encouraged to share this information with the general membership. Permission is hereby granted to reprint all or part of this report in Kingdom, Principality, and local newsletters. It is requested that the source of the information be identified as "from the President's Report of the October, 2006 Board meeting" and that, as far as possible, exact quotes be used. Please note that this report is NOT the official Minutes of the Board meeting. In case of any discrepancy between this document and the approved Minutes, the Minutes are binding. Any inaccuracies in reporting contained herein are my own.

Subscriptions to the Board Minutes are available from the SCA Inc. A subscription includes this report in addition to the Minutes approved at the meeting. Past approved Minutes are also available on the SCA web site.

The next Board of Directors meeting will be held on January 27, 2007, in San Diego, California, in the Kingdom of Caid. The deadline for submission of agenda items is January 1, 2007. Please send hardcopies of any agenda items to Renee Signorotti at the SCA, Inc. corporate office by that date

Respectfully submitted,
Patrick Anderson Interim President, SCA Inc.

BRANCH STATUS CHANGE

The Board took note of three new branches, the Shire of Wyntersett (Fort Drum, NY, USA), the Shire of AmLoch (Borger, TX, USA) and the Shire of Skerjastrond (Marquette, MI, USA). The Board also took note that the now Stronghold of Rauchenderberg (Northern Bavaria, Germany) changed from a Shire to Stronghold in the Shire of Turmstadt. Finally, the Board took note that the Shire of La Marche Sauvage (McAllen & Harlingen, TX, USA) has been dissolved.

OLD BUSINESS

Unofficial Entities (Guild Proposal)

By consensus, Chairman Williams ordered the Corpora I.E. Proposed Change - Unofficial Entities, which would permit certain entities such as guilds, to become official entities of the SCA, be returned to the Society Exchequer and Seneschal for further work.

Administrative Suspension
The proposed change to Corpora X.C. Administrative Suspension, which would grant the Society Seneschal some powers to sanction a person remanded to the November 27, 2006 conference call by consensus.

NEW BUSINESS

Accounts Receivable Collection Policy
The Board returned a new accounts receivable collection policy to the Treasurer for further work.

2007 Budget
The Board worked hard on preparing the 2007 budget, and some items were left unfinished due to necessity. The Board returned the budget to the Treasurer for finalization in time for the November 27, 2006 conference call meeting.

REPORTS

Vice President of Operations (Society Seneschal) - George Reed (Aaron faheud Swiftrunner of the Stone Keep)
The Society Seneschal requested a ruling from the Board to determine what material should be provided to a sanctioned party for their use in preparing a defense. The Board ordered this be returned to the Society Seneschal for further work. The Board upheld the Society Seneschal's ruling that events published in the calendar section of the kingdom newsletter but lacking a formal announcement were covered by insurance. The Board also upheld the Society Seneschal's ruling that SCA participants attending and competing in a non-SCA event are not relevant to the SCA. Finally, the Board requested the Legal Committee examine the Society Seneschal's ruling that all SCA volunteers in the United States are covered by the United States Volunteer Protection Act of 1997.

The Board also upheld the following ruling of the Society Seneschal:
As Autocrats and/or Stewards, Mayors, etc., are the primary person responsible for the operations of events they have the right to hire, remove, reorganize members of the event staff. They are responsible to not do so in a capricious fashion, but have full authority in this matter. In the more specific matter of whether or not the Autocrat could halfway through the event re-organize the provision of first aid to his or her customers, I point to my above finding and the Society Chirurgeons' handbook which states that no autocrat is required to utilize the Chirurgeonate for their event. My answer to the Kingdom Seneschal making the enquiry was that "Yes, the Autocrat has the authority to re-organize first aid during their event."

Treasurer - Alan Andrist (Alanus of Bunghea)
The Board returned for further work the Treasurer's request that the NMS for Canada be based on the exchange rate.

Society Chronicler - Susan Carroll-Clark (Nicolaa de Bracton)
The Board upheld the Society Chronicler's ruling that the Board Nominee list is part of the list of items requiring bimonthly publication in Kingdom Newsletter (section B.3.c in the Society Chronicler's Policies) and to disseminate the list via the Publish! List in the future.

Chief Information Officer - Scott Courtney (Iustinos Tekton called Justin)
The Board upheld the CTO's recommendation to discontinue new Known World Mail forwarding services effective 10-21-06 and to discontinue all Known World mail forwarding services effective May 1st, 2007.

EXECUTIVE SESSION

Pennsic Chirurgeonate Issues
The Board of Directors reviewed the first aid issues that arose at Pennsic 35. As a result of the detailed and thorough investigations conducted by the event staff, chirurgeons, and seneschals, the Board decided to set up a committee to review the recommendations provided to develop improved policies and processes relative to providing first aid at the large, interkingdom events. The Society Seneschal and the Society Chirurgeon will be refining event first aid management, guidance and policies.

Society Seneschal Warrant Extension
Motion by Gabrielle Underwood to extend the warrant of George Reed, Vice President of Operations, to April 2009, with the option of an extension of the warrant to April 2010. Seconded by Tom Hughes. In favor: Heather English, Tom Hughes, Shawn Reed, Hal Simon, Gabrielle Underwood, Jason Williams, Jeff Brown. Opposed: none. Motion carried unanimously.

Van Doren Review
Director Tom Hughes recused himself from discussion of or voting on this issue and excused himself from the meeting.

  1. Nancy Van Doren (Nan Astrid of York)
    Motion by Jeff Brown to uphold the Exile From the Realm of Nancy Van Doren (Nan Astrid of York) imposed by Felix and Madelena, King and Queen of The Middle Kingdom on April 22, 2006. Seconded by Gabrielle Underwood. In favor: Heather English, Shawn Reed, Hal Simon, Gabrielle Underwood, Jeff Brown. Chairman Jason Williams exercised his option to vote and did so in favor of the motion. Opposed: none. Absent: Tom Hughes. Motion carried.

    Motion by Jeff Brown to prohibit Nancy Van Doren (Nan Astrid of York) from holding any office within the SCA for a period of five (5) years effective October 21, 2006. Seconded by Heather English. In favor: Heather English, Shawn Reed, Hal Simon, Gabrielle Underwood, Jeff Brown. Chairman Jason Williams exercised his option to vote and did so in favor of the motion. Opposed: none. Absent: Tom Hughes. Motion carried.

  2. Peter Van Doren (Pieter van Dooren)
    Motion by Gabrielle Underwood to uphold the Exile From the Realm of Vance Van Doren (Pieter van Dooren) imposed by Felix and Madelena, King and Queen of The Middle Kingdom on April 22, 2006. Seconded by Jeff Brown. In favor: Heather English, Shawn Reed, Hal Simon, Gabrielle Underwood, Jeff Brown. Chairman Jason Williams exercised his option to vote and did so in favor of the motion. Opposed: none. Absent: Tom Hughes. Motion carried.

    Motion by Heather English to prohibit Vance Van Doren (Pieter van Dooren) from holding any office within the SCA for a period of five (5) years effective October 21, 2006. Seconded by Shawn Reed. In favor: Heather English, Shawn Reed, Hal Simon, Gabrielle Underwood, Jeff Brown. Chairman Jason Williams exercised his option to vote and did so in favor of the motion. Opposed: none. Absent: Tom Hughes. Motion carried.

Director Tom Hughes returned to the meeting at this time.

Andrew Bruce Parker (Brusten Von Uberwald) Revocation & Denial of Membership
Director Gabrielle Underwood recused herself from voting on this issue.

Motion by Heather English to revoke and deny the membership of Andrew Bruce Parker (Brusten Von Uberwald) effective October 21, 2006. Seconded by Jeff Brown. In favor: Heather English, Tom Hughes, Shawn Reed, Hal Simon, Jeff Brown. Chairman Williams exercised his option to vote and did so in favor of the motion. Opposed: none. Recused: Gabrielle Underwood. Motion carried.

Former Society Exchequer Stipend Extension
Motion by Gabrielle Underwood to approve extension of the stipend for former Society Exchequer Susan Earley until October 31, 2006. Seconded by Shawn Reed. In favor: Heather English, Tom Hughes, Shawn Reed, Hal Simon, Gabrielle Underwood, Jeff Brown. Opposed: none. Motion carried.

Caid Investigation
Chairman Jason Williams recused himself from discussion of or voting on this issue. Chairman Williams turned the gavel over to Vice-Chairman Brown, excused himself and left the meeting at this time.

  1. Dirk Lancaster (Direk Ivanovich) Marshallate Sanction
    Motion by Gabrielle Underwood to grant the appeal of the Crown of Caid and permanently revoke the fighting authorization of Dirk Lancaster (Direk Ivanovich). Seconded by Shawn Reed. In favor: Jeff Brown, Heather English, Tom Hughes, Shawn Reed, Hal Simon, Gabrielle Underwood. Opposed: none. Absent: Jason Williams. Motion carried.

    Motion by Gabrielle Underwood that Dirk Lancaster (Direk Ivanovich) henceforth be restricted from holding any office, fighting in, or being fought for in any Crown or Coronet Tournament, or from participating in any martial activities. Seconded by Hal Simon. In favor: Jeff Brown, Heather English, Tom Hughes, Shawn Reed, Hal Simon, Gabrielle Underwood. Opposed: none. Absent: Jason Williams. Motion carried.

    Motion by Gabrielle Underwood to revoke the Peerage of Dirk Lancaster (Direk Inanovich) and to degrade him from the Order of the Chivalry. Seconded by Heather English. In favor: Heather English, Shawn Reed, Hal Simon, Gabrielle Underwood. Opposed: Jeff Brown, Tom Hughes. Absent: Jason Williams. Motion carried.

  2. Brand Lancaster (Brand Armond of Lancaster) - Exile From the Realm
    Motion by Shawn Reed to uphold the Exile From the Realm of Brand Lancaster (Brand Armond of Lancaster) imposed by Dirk V and Chamayn II, King and Queen of Caid on May 20, 2006. Seconded by Heather English. In favor: Heather English, Tom Hughes, Shawn Reed, Hal Simon, Gabrielle Underwood, Jeff Brown. Opposed: none. Absent: Jason Williams. Motion carried.
  3. Dorothy Selders (Nuala Nic Ailin) - Exile From the Realm
    Motion by Shawn Reed to uphold the Exile From the Realm of Dorothy Selders (Nuala Nic Ailin) imposed by Dirk V and Chamayn II, King and Queen of Caid on May 20, 2006. Seconded by Gabrielle Underwood. In favor: Heather English, Tom Hughes, Shawn Reed, Hal Simon, Gabrielle Underwood. Opposed: none. Absent: Jason Williams. Motion carried.

The Board commends the Crown of Caid for making the difficult decision to bring this matter forward and encourage them to continue to set a proactive example in their Kingdom.

Chairman Williams returned to the meeting at this time. Vice-Chairman Brown turned the gavel over to Chairman Williams.

Clifford Fordham (Colin De Stonndunn) - Exile from the Realm
Motion by Heather English to uphold the Exile from the Realm of Clifford Fordham (Colin De Stonndunn) imposed by Havordh and Mary Grace, King and Queen of Gleann Abhann on August 26, 2006, Seconded by Jeff Brown. In favor: Heather English, Tom Hughes, Shawn Reed, Hal Simon, Gabrielle Underwood, Jeff Brown. Opposed: none. Motion carried.


Motion by Tom Hughes to uphold the Absolute Banishment of Kurtis J. Roers (Sesumus O Seaghdha) imposed by Godwine and Francesca, King and Queen of Meridies on August 26, 2006, and that the Society Seneschal be directed to begin an investigation into a possible revocation and denial of membership. Seconded by Jeff Brown. In favor: Heather English, Tom Hughes, Shawn Reed, Hal Simon, Gabrielle Underwood, Jeff Brown. Chairman Williams exercised his option to vote, and did so in favor of the motion. Opposed: none. Motion carried unanimously.

Clarence Womble (Eoin Mac Lochlainn) - Absolute Banishment
Director Shawn Reed recused herself from voting on this issue.

Motion by Heather English to uphold the Absolute Banishment of Clarence Womble (Eoin Mac Lochlainn) imposed by Godwine and Francesca, King and Queen of Meridies on July 8, 2006, and that the Society Seneschal be directed to begin an investigation into a possible revocation and denial of membership. Seconded by Hal Simon. In favor: Heather English, Tom Hughes, Hal Simon, Gabrielle Underwood, Jeff Brown. Chairman Williams exercised his option to vote, and did so in favor of the motion. Opposed: none. Recused: Shawn Reed. Motion carried.

Motion by Heather English to direct the Society Seneschal to begin an investigation as to whether proper due diligence was undertaken by Peter Gareis (Fiachna mac Phiaraic), the Meridian Kingdom Seneschal in 2002, with respect to the Womble investigation. Seconded by Jeff Brown. In favor: Heather English, Tom Hughes, Hal Simon, Gabrielle Underwood, Jeff Brown. Chairman Williams exercised his option to vote, and did so in favor of the motion. Opposed: none. Recused: Shawn Reed. Motion carried.

Philip Distasio (Peredur) - Absolute Banishment
Motion by Gabrielle Underwood to uphold the Absolute Banishment of Philip Distasio (Peredur) imposed by Felix and Madelena, King and Queen of The Middle Kingdom on August 17, 2006, and that the Society Seneschal be directed to begin an investigation into a possible revocation and denial of membership. Seconded by Hal Simon. In favor: Heather English, Tom Hughes, Shawn Reed, Hal Simon, Gabrielle Underwood, Jeff Brown. Chairman Williams exercised his option to vote, and did so in favor of the motion. Opposed: none. Motion carried unanimously.

Charles Williams - Revocation & Denial of Membership
By consensus, Chairman Williams ordered this item remanded to the January 2007 quarterly meeting.

Lyn Goodnight (Lorete Benoite Du Papillon) - Revocation & Denial of Membership
By consensus, Chairman Williams ordered this item remanded to the January 2007 quarterly meeting.

Peggy Moxley-Prothero (Izabel Pemberton) - Revocation & Denial of Membership
By consensus, Chairman Williams ordered this item remanded to the January 2007 quarterly meeting.

Jared Ribardi (Lan) - Absolute Banishment
Motion by Shawn Reed to uphold the Absolute Banishment of Jared Ribardi (Lan) imposed by Radu and Brionnfinn, King and Queen of Gleann Abhann, on April 8, 2006 and that the Society Seneschal be directed to begin an investigation into a possible revocation and denial of membership. Seconded by Heather English. In favor: Heather English, Tom Hughes, Shawn Reed, Hal Simon, Gabrielle Underwood, Jeff Brown. Chairman Williams exercised his option to vote, and did so in favor of the motion. Opposed: none. Motion carried unanimously.

Director Selection
Motion by Tom Hughes to appoint Marilee Lloyd to Seat C on the Board of Directors, effective at the conclusion of the January 2007 quarterly meeting and subject to the standard probationary period. Seconded by Shawn Reed. In favor: Jeff Brown, Heather English, Tom Hughes, Shawn Reed, Hal Simon, Gabrielle Underwood, Jason Williams. Opposed: none. Motion carried unanimously.

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