Request for Commentary on Corporate Policies

Linda Moore, President, SCA Inc., is seeking comments from the SCA membership regarding Land Use Policy, Family Memberships, and clarifications in the Governing Documents.

Linda Moore writes:

Greetings unto the members of the SCA,

At the October 2005 quarterly meeting, the Society Exchequer asked that the Land Use Policy be moved from the Exchequers handbook to Corporate Policies.

If the Board of Directors agreed to this change, the policy would become Corporate Policy XIV: Policy on Real Estate. The current XIV: Amendment to Corporate Policies would be renumbered XV.
Note that no changes to the actual text of the policy is being considered, simply that it will be moved into the governing documents.

The policy reads:

REAL ESTATE
A. Funds may be designated to the purchase or improvement of real estate by branches, provided that the source, maintenance, and purpose of any such funds are clearly designated within the branch’s financial policy.

B. No representative of the SCA may financially obligate the SCA to the purchase or substantial improvement of real estate without prior approval of the Board of Directors. An improvement will be considered to be substantial if:

(1)It requires a building permit or other clearance from the local government;

(2)It increases the fair market value of the property, or

(3)It is constructed in a manner that makes its portability to another site questionable or infeasible.

C. A separate incorporation for the purpose of holding real estate may be required by the Board of Directors.

Please send comments to the Board no later than April 30, 2006.

Thank you,

Linda Moore
President, SCA Inc.

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas, CA 95036

You may also email comments@lists.sca.org

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Greetings to the members of the SCA.

Currently, section I.B.4 of the Corporate Policies for the SCA, Inc. defines a Family Membership as follows:

4. Family Membership extends the privileges of Section I.B.1 to the immediate family of a member defined in paragraphs B.1-B.2 of this Article, who live at the same physical address as the member. This type of membership is not considered a subscribing membership.

Per the membership application, the cost for family membership is:

  • Family: $10.00 – Immediate family of a Sustaining or International member residing at the same address. Family members are extended the privileges of Associate membership. A maximum of $60 will be collected from families with one Sustaining and three or more family members ($35 + $25).

This membership is meant for families, specifically immediate families at the same address, to be able to enjoy membership at a reasonable cost.  We have, unfortunately, seen what appears to be a growing trend of abuse of this membership type over the past few years, with as many as 20 people applying under one family membership.  

Therefore, the Board is considering the following change to the definition of a Family Membership.  A Family Membership would include two (2) adults and any children 17 and under residing at the same address.  Section I.B.4 of the Corporate Policies for the SCA, Inc. would be changed to read as follows:

4. Family Membership extends the privileges of Section I.B.1 to the one additional adult and minor children 17 and under, in addition to a member as defined in paragraphs B.1-B.2 of this Article, who live at the same physical address as the member. This type of membership is not considered a subscribing membership.

Comments are due to the Board of Directors by June 1, 2006.

Thank you.

Linda Moore
President, SCA Inc.

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas,  CA 95036

You may also email comments@lists.sca.org

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The Board of Directors wishes to clarify, in the Governing Documents, the language regarding appealing sanctions. It is found in three places:
Corpora I.C.3; Corpora IV.G.4.c; and Corporate Policies II.D.4. The substantial change in each is to note that one appeal will be heard for each sanction, but any additional appeals must be accompanied by new information in order to be heard.

Commentary is due to the Board of Directors no later than June 1, 2006.

Corpora IV.G.4.c currently reads as follows:

c. Notification: Upon receipt of a request for Board action affecting membership, the Board shall notify the person(s) in question of when the matter will be considered and invite all relevant documentation and appeals. The Board will discuss and decide such a petition in accordance with its rules. Regardless of how the process is initiated, a revocation or denial of membership by the Board enforces exclusion from all SCA events in all SCA kingdoms. Such a revocation or denial of membership may be appealed, but such appeal must be accompanied by new evidence which warrants re-examination by the Board. At the conclusion of the imposed term of revocation or denial, or if an appeal as provided above is accepted by the Board, exclusion from SCA events shall be lifted, and the individual allowed to (re)apply for membership in the SCA, unless membership is again denied.

It would be changed to read:

c. Notification: Upon receipt of a request for Board action affecting membership, the Board shall notify the person(s) in question of when the matter will be considered and invite all relevant documentation and appeals. The Board will discuss and decide such a petition in accordance with its rules. Regardless of how the process is initiated, a revocation or denial of membership by the Board enforces exclusion from all SCA events in all SCA kingdoms. Sanctions imposed or upheld by the Board of Directors may be appealed as provided in Corpora I.C.3. At the conclusion of the imposed term of revocation or denial, or if an appeal as provided above is granted by the Board, exclusion from SCA events shall be lifted, and the individual allowed to (re) apply for membership in the SCA, unless membership is again denied.

Corporate Policies II.D.4. currently reads as follows:

4. Appeal
A revocation or denial of membership may be appealed, but such appeal must be accompanied by new evidence that warrants re-examination by the Board. At the conclusion of the imposed term of revocation or denial, or if an appeal as provided above is accepted by the Board, exclusion from SCA events shall be lifted, and the individual shall be allowed to (re)apply for membership in the SCA, unless membership is again denied.

It would be changed to read:

4. Appeal
Sanctions imposed or upheld by the Board of Directors may be appealed. Members may appeal such sanctions to the Board as provided in Corpora I.C.3. At the conclusion of the imposed term of revocation or denial, or if an appeal as provided above is granted by the Board, exclusion from SCA events shall be lifted, and the individual shall be allowed to (re)apply for membership in the SCA, unless membership is again denied.

And Corpora I.C.3 currently reads as follows:

3. Right of appeal
The Board is the ultimate determiner and arbiter of the rules of the Society, regardless of what authority it may delegate elsewhere. All members of the Society shall therefore have the right of appeal to the Board, provided they follow proper channels for complaint and appeal.

When individual actions or decisions are appealed to the Board, any Directors who have been personally involved with the matters in question within the medieval structure of the Society must declare the potential conflict of interest and withdraw from the ruling.

It would be changed to read:

3. Right of appeal
The Board is the ultimate determiner and arbiter of the rules of the Society, regardless of what authority it may delegate elsewhere. All members of the Society shall therefore have the right of appeal to the Board, provided they follow proper channels for complaint and appeal.

After one appeal has been heard by the Board, additional appeals may be presented, but such appeals must be accompanied by new evidence that warrants re-examination by the Board. The Board may choose not to hear such additional appeals if it feels the evidence does not warrant re-examination. At the conclusion of the imposed term of revocation or denial, or if an appeal as provided above is granted by the Board, exclusion from SCA events shall be lifted, and the individual shall be allowed to (re)apply for membership in the SCA, unless membership is again denied.

When individual actions or decisions are appealed to the Board, any Directors who have been personally involved with the matters in question within the medieval structure of the Society must declare the potential conflict of interest and withdraw from the ruling.

Thank you.

Linda Moore
President, SCA Inc.

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas, CA 95036

You may also email comments@lists.sca.org

This announcement is an official informational release by the Society for Creative Anachronism , Inc. Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.