President's Report of the Fourth Quarter 2005 SCA Board of Directors Meeting

SCA Inc. President Linda Moore has released her report from the October 22 meeting of the Board of Directors.

Greetings:

This is the President's report of the actions taken at the SCA, Inc.'s most recent Board of Directors meeting, held October 22, 2005 in Syracuse, NY, in the Kingdom of Aethelmearc. This material may be freely distributed, and those receiving it are strongly encouraged to share this information with the general membership. Permission is hereby granted to reprint all or part of this report in Kingdom, Principality, and local newsletters. It is requested that the source of the information be identified as "from the President's Report of the October 2005 Board meeting" and that, as far as possible, exact quotes be used. Please note that this report is NOT the official Minutes of the Board meeting. In case of any discrepancy between this document and the approved Minutes, the Minutes are binding. Any inaccuracies in reporting contained herein are my own.

Subscriptions to the Board Minutes are available from the SCA, Inc. A subscription includes this report in addition to the Minutes approved at the meeting. Past approved Minutes are also available on the SCA web site (http://www.sca.org/).

The next Board of Directors meeting will be held on January 21, 2006, in Atlanta, Georgia, in the Kingdom of Meridies. The deadline for submission of agenda items is January 1, 2006.

Respectfully submitted,

Linda Moore
President, SCA Inc.


Branch Status Changes

The Board took noted one new branch, the Shire of Earnrokke (Whidbey Island, WA), Kingdom of An Tir. There was one change in status; the Shire of Iron Bog, (Camden, Gloucester and S. Burlington, NJ), Kingdom of the East, is now a Barony. There were no branch dissolutions.

Old Business

Proposed Revision to Corpora IX.A.5 (Youth Combat)

At the July, 2005 quarterly meeting, the Board voted to put the following change to Corpora out for comment to the membership:

Corpora IX.A.5 currently reads in part:

No person who has not attained his or her sixteenth (16th) birthday may be authorized in armored combat or the marshaling of armored combat. No person who has not attained his or her fourteenth (14th) birthday may be authorized for any form of Society combat-related activity.

This section was written prior to the existence of Youth Combat programs in the SCA, and the existing working appears to ban youth combat. This is not the Board's intent, so the following change was proposed, and sent for commentary after the July, 2005 meeting:

In order to be authorized as a combatant or marshal in adult armored combat, an individual must have attained his or her sixteenth (16th) birthday. In order to be authorized as a participant, combatant, or marshal in any other form of Society combat-related activity, except Youth Combat, an individual must have attained his or her fourteenth (14th) birthday.

Based upon the commentary of the membership, an overwhelming majority of which was positive, this change was approved by the Directors, to be effective 60 days from notification of the Kingdom Seneschals.

Society Exchequer Land-Use Policy

The Society Exchequer asked that the Society Land-Use Policy, currently part of the exchequer's policies, be moved to Corporate Policies of the SCA, Inc.

By consensus, Chairman Williams ordered this item remanded to the January 2006 quarterly meeting.

New Business

Resignation from the Order of the Laurel (Pamela McDermott)

The Board received and accepted the resignation from the Order of the Laurel of Pamela McDermott.

Board of Directors Policies and Procedures Manual

President Linda Moore presented an updated version of the Board of Director's Policies and Procedures manual. With some minor changes, the revision was approved.

Seneschal's Handbook (10/05 Edition)

The Society Seneschal, George Reed, presented a revised version of the Society Seneschal's Handbook. With some minor changes, this revision was approved.

Database Deletions

Based upon a request from a member of the SCA, the Board considered whether information about a member who is deceased should be deleted from the database. After discussion, the board decided to take no action on this request.

2006 Budget

The 2006 Operating budget was presented and approved.

Resignation from the Order of the Laurel (Noah N. Hale)

The Board received and accepted the resignation from the Order of the Laurel of Noah N. Hale.

Family Membership Revision

A proposed change to the Family Membership category was presented. After some discussion about the changes, the Directors decided not to implement the change as pre sented, but to remand the item to the January meeting.

Computer Support

The directors allocated $5,000 towards computer support for the remainder of the 2005 fiscal year.

Officers' Reports

Action items and policy decisions (note: officers not mentioned here had no action items or policy decisions to present for Board review):

President

The President presented the Board Policies and Procedures Manual for approval. It had been approved earlier in the meeting.

Society Seneschal

The Society Seneschal presented the Society Seneschal's Handbook for approval, and it was. He had two policy interpretations that were upheld:

  1. Kingdom Seneschals are required to monitor administrative sanctions within their Kingdoms, and
  2. that any sanction may be appealed upon receipt through the chain of command from the issuing authority up to the Board of Directors.

Society Exchequer

The Board extended the Society Exchequer's warrant until July, 2006. Updated financial policies for Drachenwald and Trimaris were approved, while the West Kingdom's was returned for further work. The Society Exchequer brought a question about owning durable medical equipment to the Board's attention, and presented a policy interpretation regarding owner operated gate/event entrances. The policy interpretation was returned for more work.

Society Marshal

The Society Marshal requested that the Board confirm his decision to ban Kenneth Elsinore from all combat-related activities. The Directors confirmed that it was within the purview of his office to do so.

Society Minister of Arts and Sciences

The Society Minister of Arts and Sciences presented a policy interpretation regarding the use of sharp metal weapons within the Study and Education of Historical Combat Techniques approved last quarter. The Board returned his interpretation for more work.

Laurel Sovereign of Arms

The Laurel Sovereign of Arms presented a new financial policy, which was approved.

Standing Committees of the Board

Grand Council

The Grand Council had previously presented suggested topics for the Board's long-range planning efforts.

Legal Committee

The committee continued discussion on the matter of the Chirurgeonate within the SCA.

Investment Committee

The investment committee presented a recommendation for handling buy and sell decisions, and was reminded of the option of making conference calls for those decisions. The committee also recommended a purchase of Caterpillar (CAT) stock which was approved.

Executive Session

Revocation and Denial of Membership — Doug Heyns

By consensus, Chairman Williams ordered this item remanded to the January 2006 quarterly meeting.

Revocation and Denial of Membership — Bruce Parker

By consensus, Chairman Williams ordered this item remanded to the January 2006 quarterly meeting.

Corporate Treasurer Applications

Motion by Lis Schraer appoint Alan Andrist (Alanus of Bunghea), to position of Corporate Treasurer for the standard three-year term, effective at the close of the January 2006 quarterly meeting, subject to the standard probationary period. Seconded by Tom Hughes. In favor: Jeff Brown, Dena Cady, Tom Hughes, Shawn Reed, Lis Schraer, Gabrielle Underwood. Opposed: none. Motion carried.

Corporate Treasurer (Tom Bilodeau) Resignation

Chairman Williams accepted with regret the resignation, effective at the close of the January 2006 meeting, of Tom Bilodeau and thanked Mr. Bilodeau all his hard work and for his assistance in obtaining a replacement so quickly.

Robert Bower — Absolute Banishment

Motion by Lis Schraer to uphold the absolute banishment of Robert Bower (Richard of Wolfscairn) by their Majesties, Dietrich and Adrianna, King and Queen of the Kingdom of Caid, proclaimed on September 2, 2005. Seconded by Tom Hughes. In favor: Jeff Brown, Dena Cady, Tom Hughes, Shawn Reed, Lis Schraer, Gabrielle Underwood. Opposed: none. Motion carried.

Robert Bower — Revocation and Denial of Membership

By consensus, Chairman Williams ordered this item remanded to the January 2006 quarterly meeting.

Revocation and Denial of Membership — Steven Cowley

By consensus, Chairman Williams ordered this item remanded to the January 2006 quarterly meeting.

David George Banishment from the Realm

Motion by Lis Schraer to uphold the banishment of David George (Daoud Barbarossa ed Din) by Their Majesties, Uther and Angharad, King and Queen of the Kingdom of An Tir, proclaimed on July 11, 2005. Seconded by Jeff Brown. In favor: Jeff Brown, Dena Cady, Tom Hughes, Shawn Reed, Lis Schraer, Gabrielle Underwood. Opposed: none. Motion carried.

David George — Appeal of Banishment from the Realm

By consensus, the Board chose not to review this appeal.

Revocation and Denial of Membership — Stan Harmon

By consensus, Chairman Williams ordered this item remanded to the January 2006 quarterly meeting.

Pamela McDermott Banishment from the Realm

By consensus, Chairman Williams ordered this item returned to the Kingdom Seneschal of Aethelmearc for further work.

Julia Nelson - Exile from the Realm

Motion by Lis Schraer to uphold the exile from the realm imposed by Malcolm and Tessa, King and Queen of Aethelmearc, on July 23, 2005. Seconded by Tom Hughes. In favor: Jeff Brown, Dena Cady, Tom Hughes, Shawn Reed, Lis Schraer, Gabrielle Underwood. Opposed: none. Chairman Williams exercised his option to vote and did so in favor of the motion. Motion carried.

Letitia Wilde Appeal of Degradation from the Peerage

By consensus, Chairman Williams ordered the appeal to be heard at the next scheduled meeting.

Outlands Investigation

Motion by Lis Schraer, in response to an petition from the Crown of the Outlands, Hoegaarden and Chiara, and subsequent input from an overwhelming majority of active peers of the Outlands, Abraham Risho and Helen Patton, (Ibrahim ad-Dimashqi and Ileana Welgy) are banned from participation, in Royal Lists or holding an office within the SCA for a period of five years beginning October 22, 2005. Seconded by Gabrielle Underwood. In favor: Jeff Brown, Dena Cady, Tom Hughes, Shawn Reed, Lis Schraer, Gabrielle Underwood. Opposed: none. Chairman Williams exercised his option to vote and did so in favor of the motion. Motion carried unanimously.

The SCA Board of Directors wants to recognize and reaffirm the awesome responsibility that Royalty has in identifying and recognizing those individuals worthy of awards. The Board has no desire to participate in or to influence the decisions of the Royalty in their selections of those persons to receive awards. The Board also has no desire to hamper the creation and evolution of traditions and customs in the kingdoms.

However, the Board of Directors requires that Royalty follow kingdom law and respect kingdom traditions in the giving of awards and every effort should be made to follow kingdom customs and courtesies in order to build and foster courtesy and goodwill among the membership during the courts and ceremonies used to give any and all awards.

Personnel Changes

Robert Osborne was thanked for his service as Society Marshal.

Jason Williams was re-elected Chairman of the Board; Jeff Brown was elected Vice-Chair.

Ombudsman assignments were updated as follows:

  • Jason Williams: President, Executive Assistant, Society Seneschal, Corporate Office, Legal Committee
  • Jeff Brown: Northshield, Aethelmearc, East, Middle, Information Technology, Marshal
  • Dena Cady: Caid, Lochac, West, Chirurgeon, Communications
  • Heather English: Arts and Sciences, Ealdormere, Artemisia
  • Tom Hughes: Financial Officers, Atenveldt, Outlands, Grand Council
  • Shawn Reed: An Tir, Calontir, Heralds, Atlantia
  • Gabrielle Underwood: Ansteorra, Meridies, Trimaris, Gleann Abhann, Drachenwald, Board Recruiting

Jason Williams acknowledged this as the last meeting for Lis Schraer. She was commended for her service, and presented with handmade jewelry as a gift. Jason Williams then handed her the Chairman's gavel and allowed her to chair the final adjournment.

Quarterly Meeting Schedule

The First Quarter 2006 meeting will be held January 21, 2006, in Atlanta, Georgia (Kingdom of Meridies.)

The Second Quarter 2006 meeting will be held April 22, 2006, in Richmond, Virginia (Kingdom of the Atlantia.)

The Third Quarter 2006 meeting will be held July 15, 2006, in Indianapolis, IN (Kingdom of the Middle.)

The Fourth Quarter 2006 meeting will be held October 21, 2006, and is tentatively scheduled to be in the Kingdom of Gleann Abhann.