Public Service Announcement: Pennsic Proof of Membership

Patrick Anderson, President Society for Creative Anachronism, Inc., addresses the issue of what constitutes a valid proof of SCA membership at the gate of Pennsic War XXXVIII in a "Public Service Announcement."


In order to receive the member discount at Pennsic War, attendees must show a valid proof of SCA membership at the gate. Each year, many people who cannot locate their membership cards use the online membership system to print proof-of-membership letters just before they leave for War.

For most people, the system works perfectly, but as with any online system there are occasional glitches. If you purchased your membership by postal mail, the online system won't have your membership information, and therefore can't supply a proof-of-membership letter. If you haven't kept a record of your membership transaction ID, you won't be able to use the lookup service. And if you forget to include the "US" or "IN" prefix, the system won't be able to find your information.

In any of these cases, the SCA Webfolk and the Member Services Office are happy to work with you to resolve the problem and get you a valid proof of membership, but we need enough time to do this. For those who purchased memberships by postal mail, the Member Services Office must print and mail out a new card. For those who renewed online, the Webfolk need to work with you to find and resolve the cause of the problem, which could take a few days. If you encounter a problem after the Webfolk have already left for Pennsic themselves, they will not be available to help you.

If you are going to Pennsic this year, won't you please take a moment NOW to make sure that your membership and those of your family members are valid and that you have current member cards or proof-of- membership letters? If you need to replace your membership cards, please contact the Member Services Office at before July 1. Include your full name, address, and membership number (if available). If you are printing out a proof of membership letter, please do so by July 15 at the latest, so we have time to help you with any problems that may arise.

We are glad to help, and the sooner you find out about a problem the sooner we can help you resolve it, which means peace of mind for all of us in the stressful days getting ready for Pennsic.


Patrick Anderson
Society for Creative Anachronism, Inc.

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas, CA 95036

You may also email

This announcement is an official informational release by the Society for Creative Anachronism, Inc. Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.