President's Report of the October 2007 Board Meeting

Patrick Anderson, President of the Society for Creative Anachronism, Inc., reports on the Board of Directors meeting which took place October 20, 2007 in Phoenix, Arizona

PRESIDENT’S REPORT OF THE OCTOBER 2007 BOARD MEETING

Greetings:

This is the President's report of the actions taken at the SCA Inc.'s most recent Board of Directors meeting, held October 20, 2007 in Phoenix, Arizona, in the Kingdom of Atenveldt. This material may be freely distributed, and those receiving it are strongly encouraged to share this information with the general membership. Permission is hereby granted to reprint all or part of this report in Kingdom, Principality, and local newsletters. It is requested that the source of the information be identified as "from the President's Report of the October, 2007 Board meeting" and that, as far as possible, exact quotes be used. Please note that this report is NOT the official Minutes of the Board meeting. In case of any discrepancy between this document and the approved Minutes, the Minutes are binding. Any inaccuracies in reporting contained herein are my own.

Subscriptions to the Board Minutes are available from the SCA Inc. A subscription includes this report in addition to the Minutes approved at the meeting. Past approved Minutes are also available on the SCA web site (http://www.sca.org/).

The next Board of Directors meeting will be held on January 26, 2008, in Tampa, Florida, in the Kingdom of Trimaris. The deadline for submission of agenda items is January 1, 2008. Please send hardcopies of any agenda items to Renee Signorotti at the SCA, Inc. corporate office by that date.

Respectfully submitted,
Patrick Anderson
President, SCA Inc.


BRANCH STATUS CHANGE

The Board took note of many new groups: Riversedge in Aethelmearc (Crawford County, PA), Grimwithshire in An Tir (Pend O’Reille & Stevens Counties, WA), Eplarheimer in Drachenwald (Ireland: Tipperary, Laois, Olfaly), Qu al Jafar in the Middle (Hendricks County & Lebanon, IN), Ealdnordwuda also in the Middle (Kingston, MI), Catteden again in the Middle (Deshler, OH), Eastwatch once more in the Middle (Painesville, OH), Westmere yet again in the Middle (Eau Claire, MI), and Three Spires in the Outlands (Metro State College/ Denver CO)

The Board also took note of the following dissolution: Duthaich Beinne Aird in the Outlands (Laramie, WY).

OLD BUSINESS

Adult Equestrian Liability Waivers
The Board approved new waivers for equestrian activities, as some of the states have changed their laws regarding equestrian activities and given that, our waivers needed to change to match those laws.

NEW BUSINESS

Non-Member Surcharge Adjustment
With the Canadian dollar and the U.S. dollar at nearly parity, the Board approved a request by a number of corporate and Society officers to set the Canadian NMS to $3 CAD, effective immediately.

Chancellor of The Exchequer Handbook – 2007 Revision
The Board also approved a new Branch and a new Kingdom Exchequer Handbook.

Equestrian Handbook – 2007 Revision
The Board approved a new Equestrian Handbook as well.

2008 Budget
The Board remanded the 2008 corporate budget to the January 2008 quarterly meeting.

REPORTS

President—Patrick Anderson (Gabriel andvaka Kjotvason)

Commendations:
I would like to thank Renee Signorotti and Hal Simon for helping me keep my sanity as we have gone through this quarter. I would also like to thank Stephanie Drummonds, who has to hate seeing my phone number appear on her caller id, because it always means that something ...interesting... has occurred and I need help in saying something about it.

Publishable summary:


As everyone should know, there are now two lawsuits against us in Pennsylvania. One is from alleged abuse victims, and one from our insurance company seeking a judicial determination that the policy does not cover the SCA in the case of the alleged abuse victims. These are proceeding currently. The SCA, Inc. however, continues to be strong. We continue to hold events, fighter's practices, arts and science meetings, and all the other things that the SCA is known for. We continue to have fun doing what we do. While sometimes there is interference by the modern legal world in the activities of the SCA, the corporate staff and officers make every attempt to keep this interference to a minimum. We want everyone to continue to have fun in the SCA.

Vice President of Operations (Society Seneschal) – George Reed (Aaron faheud Swiftrunner of the Stone Keep)

Policy interpretations:
The Board upheld the following policies of the Society Seneschal:

1.How much authority does the Kingdom Seneschal have with regard to selecting Event Venues - specifically, can they forbid a given site from being used for either Kingdom or local events?”

The Kingdom Seneschal is the senior Operations officer and contracting authority in the Kingdom. As such they have a responsibility to ensure we use only safe, legitimate, respectable facilities and have the authority to forbid the use of certain venues for SCA functions. It is presumed that the Kingdom Seneschal will use this authority wisely.

2.All branches which are not kingdoms are in fact subsidiary to a Kingdom. The relevant portion of Corpora is "C. Branch Designations."

Commendations:

Countess Kenna Harve, Middle Kingdom Successful tenure as Kingdom Seneschal. In every person's life you are blessed at least once to work with a truly good soul, whose skill, effort, and love for those around themselves outweighs their own agendas. I had this great boon when I got to be Midrealm Seneschal while Kenna was Queen on her own after Jafar passed. What a shining soul I got to know that year! But now, these many years later I am in the post of Imperial Seneschal, and Kenna stepped up to the plate to be the Midrealm Seneschal. Her calm, perseverance, infinite patience, and ebullient good humor created lit the dark . In summary, when you get to work with someone like Kenna once, it is a wonderful thing. When it happens again, you are downright blessed by the powers that be. We do not know where Countess Kenna will go next, but we *do* know there will be light and laughter.

Autocrats and Staff of Pennsic XXXVI War succeeded despite many extremes of weather. The weather was turbulent this year, but the event was not. The staff and hundreds of volunteers are to be praised for a fine effort.

Duchess Marion Fitzwilliam, Ealdormere Kingdom Seneschal. Duchess Marion is gifted with tremendous administrative skills and a delightfully dry wit in full measure, making her a brilliant co worker, a fine kingdom officer, and a completely poor choice of people to cross. Her Grace now slips off to enjoy her pension, not realizing her resignation letter was accidentally filed as an application for my job.

Duchess Cyneswith aet Caldhaefen, West Kingdom — Energetic Kingdom Seneschal. Her Grace leaves us to ascend to the Coronet of the Mists—but not before a fine term as Kingdom Seneschal was completed. Cyneswith has implemented many administrative reforms to advance and simplify how the West is run—something the realm will benefit from for years.

Director Jeff Brown. As many people know, Director Brown has come to the end of his exemplary term as a Director of the Society for Creative Anachronism. Many have benefited from his long labors even while dodging the attentions of the kind entrepreneur in da pin strip soot and spats. What everyone might not be aware of is the good humor, warm heart and willingness to expend countless hours for the benefit of his charges that are the spirit of his service. Jeff has such an easy going humorous nature that some folk may miss the iron will to succeed and fearless defense of those who cannot look out for themselves. The Kingdom of An Tir has long been a shining jewel in the known world, giving us may gifts over many years. It appears that in lending us Director Brown for a span, they have truly outdone themselves.

Publishable Summary:

Persona Theft and False Awards and Honors. I find myself compelled to use this space to speak to the membership about a fairly rare problem that has tripled in quantity and directly detracts from the inherent value of the entire system of Theatrical reenactment and recognition of excellence that flavor so much of the Society. I refer here to the growing number of cases where we find someone either claiming to be possessed of the titles of a peer/noble/notable person—or outright stealing/borrowing the persona and titles of a person who labored long and hard for the honors and reputation being so casually nicked.

No sense of fame or positive regard is worth the ignominious and final demise that awaits the SCA career of anyone we catch doing this. And they are always caught. I do not write of this problem and ask the membership to teach our new folk the value of earning honors as opposed to sneakily claiming them because I worry the perpetrators will get away with the caper. They will not. I worry about the disheartening impact on the members and participants who work with good souls, a sound conscience, and can lose faith in what we are and seek to do when they encounter such crass thievery. This growing problem will be stemmed by the swift and final treatment of those caught in the act of persona theft/false honors—that is *my* job and I am all over it. It will also be eased by teaching our new folk what the path to recognition is and encouraging them to walk upon it.

Vice President of Corporate Operations—Renee Signorotti

Publishable Summary:

The Corporate Office reports that all tax returns have been filed by the October 15, 2007 deadline. The long-awaited reimbursement check of $38,000.00 has been received from the U.S. Postal Service. This brings the T.I. holding account down to a balance of $3,754.97; a much more logical amount. The logic has been added down to a balance of $3,754.97; a much more logical amount. The logic has been added to the Registry database for capturing the status and expiration date of background check information. These are "locked" portals and can only be opened up with a specific code. As always, our members' personal information is CONFIDENTIAL, and treated accordingly. The Registry database conversion testing was slowed this past quarter, due to the programmer moving from California to Tennessee. Testing will begin again on Monday, October 22nd.

Tournaments Illuminated – Dori Andrepont (Doria Tecla)

Commendations:

I would particularly like to thank the kingdoms of Drachenwald and Lochac for their contributions this issue. The third quarter issue deadline came during Pennsic, and the resulting shortage of people to ask for photographs and small contributions was immense. I turned to Drachenwald and Lochac and their help was immediate, gracious and much appreciated. Gracious thanks also go to Renee Signorotti, Michael Harvey, and R.G.L. MacGregor for their ongoing help and commitment to this publication.

Publishable summary:

Tournaments Illuminated is ongoing with the changes to "magazine" format, and for the most part, the changes have been favorably received. The Fourth Quarter issue is currently being printed and should be mailed October 6. Incoming TI Editor Report — September 2007 Attachment: I

The Board of Directors would like to commend the Tournaments Illuminated Editor and her staff for the excellent work being done to improve the quality of this publication.

Compleat Anachronist - - Rae L. Hadley (Towen ferch Grufudd Aur)

Commendations:

I would like to commend Chris Lanning, the author of CA # 135, and the 14 authors of the upcoming CA #136. These people have been an inspiration to work with.

Publishable summary:

During this quarter, CA # 135 has been delivered. Issue #136 is in progress and several other manuscripts are in varying stages of progress.

Treasurer – Alan Andrist (Alanus of Bunghea)

Commendations:

Commendation to Patrick Anderson for bringing his insight and nimble response to our daily crises. Commendation to Patrick Anderson, Mazelle Attiya, Jeff Brown and Hal Simon for bringing 'best business practices' forward as a pervasive issue to be addressed and led by the Board or Directors.

Publishable summary:

The 2008 budget is currently being worked on with a deadline to be completed by the January 2008 meeting.

Society Exchequer – Mazelle Attiya (Maitresse Alysia Gabrielle de Fougeres)

Requests for Board Action:
Upon request of the Society Exchequer, the Board approved the revised Financial Policies of AEthelmearc.

The Board also approved the release of funds, as requested by the Society Exchequer, from the Barony of Caerthe Building Fund to the Medieval Properties, Inc.

Publishable summary:

Most kingdoms are continuing to report on time. Upon approval, revised versions of the Kingdom and Branch Exchequer's Handbooks will be available on the Society Exchequer's web page.

Society Chronicler – Tim White (Otto von Schwyz)

Commendations:
The Society Chronicler commends the outgoing Society Chronicler, Nicolaa de Bracton (Susan Carroll-Clark) for her tireless effort and duty to the office and to the Society as a whole.

The Society Chronicler commends the outgoing Chronicler of Midrealm, Despotissa Heirusalem Crystoma (Sara R. Rogers). She has produced an outstanding Kingdom Newsletter as well as consistently raising important issues to the attention of this office and working hard to educate the local chronicler on policy.

Publishable summary:

The Society Chronicler reported that all newsletters are running smoothly.

Laurel Sovereign of Arms – Lisa Mohr (Elisabeth de Rossignol)

New policies:
The Board recognized that Ms. Mohr has set the following new policy:

In the Cover Letter of the May 2007 LoAR I advised the College of Arms that the June 2007 LoAR would be the final one issued in hard copy. I anticipate this will save the Laurel Office about $2400 per year, as well as preserve many trees. In the same Cover Letter I announced that starting with Letter of Intent issued in October of 2007, the price of submissions at Laurel would be reduced from S4.00US to $3.00US. This was after consultation with the principal heralds, with recommendation that they follow suit in reducing their Kingdom prices for submissions when and as they are able. All expressed their willingness and ability to do so. I feel this will be a very considerable boon to public relations and, by their own admission, should not be a financial hardship to any Kingdom.

Commendations:

I would like to commend Lord Symond and Mistress Marta of Atenveldt, who have for many years produced the hard copy of the LoAR; Margaret Pelican, and Jeanne Marie Wreath.

Publishable summary:

As of Letters of Intent dated October 2007, the price for submissions to Laurel will go from $4.00US to $3.00US.

Marshal – Kevin Roderick (Hrothgar Monomakh)

Request for Board Action:
The Board signed the warrant for THL Siegfried Sebastian Faust as Mr. Roderick’s Deputy for Combat Archery.

Publishable summary:

Overall marshal activity within the Society has run smoothly with few problems to report. Pennsic generally went well with respect to martial activities. A revised Equestrian Handbook has been submitted for review this quarter.

Minister of Arts and Sciences – Tim Jennings (Garraed Galbraith)

Commendations:

Marquessa Laurellen de Brandevin on her recent nuptials. Thanks to Messr. Guiseppe da Borgia for all his hard work in Caid and for being a great deputy. Thanks to Mistress Danabren in the East for 2 years of Joy. Great Thanks to THL (that is new! congrats!) Gwendyon Casgudcath for being an excellent KMoAS in my own Kingdom. Happy Retirement.

Publishable summary:

I have heard from all of my officers but one who normally has good reporting habits so I will expect this to clear up in the next few days. My officers remain cool dudes and dude-ettes and have all served well. Life is busy but good. I leave for England in a few days and will be away from my desk until Oct 15.

Society Chirurgeon – Marcia Schlemm (Katrei Grunenberg)

Policy Interpretations:
The Board upheld the policy interpretation of the Society Chirurgeon, that incident reports at inter-kingdom events should be maintained by the Kingdom Chirurgeon of the Kingdom in whose geographical boundaries the event occurs. Those reports should be held and destroyed as stated in the published current paperwork retention policies.

New policies:
The Board also approved the new policy of the Society Churirgeon that any Chirurgeon whose warrant has been revoked by their Kingdom Chirurgeon who wishes to rejoin the active Chirurgeonate will need to apply to the Society Chirurgeon and adhere to all strictures given by the Society Chirurgeon.

Commendations:

Mir and Phineas stepped down as Kingdom Chirurgeons in An Tir and Atenveldt, respectively. With much thanks for the good work and heartfelt conversations, I wish them success in their next endeavors.

Publishable summary:

Pennsic was intermittently wet and intermittently calm.

Board comment on the Report:
The Society and Kingdom Chirurgeons have full authority to revoke warrants of Chirurgeons within their jurisdiction, for just and stated cause. There are standard policies and procedures governing the imposition of sanctions, warrant revocation, and appeals that apply to all officer chains. We strongly encourage ALL members and ALL officers, to follow these policies and procedures and work within the official chain of command to resolve disputes.

Chief Technology Officer – Scott D. Courtney (Justinos Tekton called Justin)

Commendations:

Thanks to Jeff Brown for his assistance in bringing the Directors online with the new CRM I 14 spam filtering system, and for locating an excellent contractor so help with the web redesign project.

Publishable summary:

A combination of Pennsic staff workload and several critical support issues held up work on strategic projects this quarter, but both of these factors are now behind us, and work resumes on strategic initiatives. I will be working with the Society Seneschal to begin the process of recruiting my successor in office, with the goal of handing over the job when my term ends in mid-April 2008.

EXECUTIVE SESSION

Greg Prevost (Janos of Cyddian Downes) Revocation & Denial of Membership

Motion by Aaron Lloyd to remove all SCA ranks, titles, honors, awards and accommodations and the privileges thereof from Greg Prevost (Janos of Cyddian Downes), effective October 20, 2007. Seconded by Gabrielle Underwood. In favor: Jeff Brown, Heather English, Aaron Lloyd, Marilee Lloyd, Shawn Reed, Gabrielle Underwood. Opposed: None. Motion carried.

Motion by Gabrielle Underwood to revoke and deny the membership of Greg Prevost (Janos of Cyddian Downes), effective October 20, 2007. Seconded by Aaron Lloyd. In favor: Jeff Brown, Heather English, Aaron Lloyd, Marilee Lloyd, Shawn Reed, Gabrielle Underwood. Opposed: None. Motion carried.

Gabrielle Plocar aka Gabrielle Ward (Murron de Draco) Absolute Banishment

Motion by Shawn Reed to uphold the absolute banishment of Gabrielle Plocar aka Gabrielle Ward (Murron de Draco) imposed by Morgan and Livia, King and Queen of Atenveldt, on September 29, 2007, and to direct the Society Seneschal to begin an investigation into a possible revocation and denial of membership. Seconded by Aaron Lloyd. In favor: Jeff Brown, Heather English, Aaron Lloyd, Marilee Lloyd, Shawn Reed, Gabrielle Underwood. Opposed: None. Motion carried.

Joel A. Oppenheimer (Joel the Wanderer) Revocation & Denial of Membership

Motion by Gabrielle Underwood to revoke and deny the membership of Joel A. Oppenheimer (Joel the Wanderer), effective October 20, 2007. Seconded by Shawn Reed. In favor: Jeff Brown, Heather English, Aaron Lloyd, Marilee Lloyd, Shawn Reed, Gabrielle Underwood. Opposed: None. Chairman Simon exercised his option to vote and did so in favor of the motion. Motion carried unanimously.

Dirk Lancaster (Dirk Ivanovitch) Absolute Banishment

Motion by Gabrielle Underwood to uphold the absolute banishment of Dirk Lancaster (Dirk Ivanovitch) imposed by Drogo and Ithuna, King and Queen of Caid, on September 29, 2007, and to direct the Society Seneschal to begin an investigation into a possible revocation and denial of membership. Seconded by Heather English. In favor: Jeff Brown, Heather English, Aaron Lloyd, Marilee Lloyd, Shawn Reed, Gabrielle Underwood. Opposed: None. Motion carried.

Jason Tate Revocation & Denial of Membership

Motion by Marilee Lloyd to revoke and deny the membership of Jason Tate, effective immediately. Seconded by Jeff Brown. In favor: Jeff Brown, Heather English, Aaron Lloyd, Marilee Lloyd, Shawn Reed, Gabrielle Underwood. Opposed: None. Motion carried.

Jeffery Neimeyer (Philippe) Revocation & Denial of Membership

Motion by Heather English to revoke and deny the membership of Jeffery Neimeyer (Philippe), effective October 20, 2007. Seconded by Marilee Lloyd. In favor: Jeff Brown, Heather English, Aaron Lloyd, Marilee Lloyd, Shawn Reed, Gabrielle Underwood. Opposed: None. Chairman Simon exercised his option to vote and did so in favor of the motion. Motion carried.

David Mitchell (Damingo De Vasquez) Revocation & Denial of Membership

Motion by Jeff Brown to revoke and deny the membership of David Mitchell (Damingo De Vasquez), effective October 20, 2007. Seconded by Gabrielle Underwood. In favor: Jeff Brown, Heather English, Aaron Lloyd, Marilee Lloyd, Shawn Reed, Gabrielle Underwood. Opposed: None. Motion carried.

Kenneth Weaver (Padashar) Absolute Banishment

Motion by Shawn Reed to uphold the absolute banishment of Kenneth Weaver (Padashar) imposed by Rurik and Angelik, King and Queen of AEthelmearc, on August 4, 2007, and to direct the Society Seneschal to begin an investigation into a possible revocation and denial of membership. Seconded by Jeff Brown. In favor: Jeff Brown, Heather English, Aaron Lloyd, Marilee Lloyd, Shawn Reed, Gabrielle Underwood. Opposed: None. Motion carried.

Confirmation of Director Marilee Lloyd

Motion Shawn Reed to confirm Marilee Lloyd to Seat C for the remainder of the standard term. Second by Gabrielle Underwood. In favor: Jeff Brown, Heather English, Aaron Lloyd, Shawn Reed, Hal Simon, Gabrielle Underwood. Opposed: None. Motion carried.

Ombudsman Assignments

Chairman Simon ordered the following Ombudsman assignments effective as of the end of the October 20, 2007 quarterly Board meeting.

  • Hal Simon: President, Society Seneschal, Corporate Office, Legal Committee, Executive Assistant
  • Gabrielle Underwood: Ansteorra, Meridies, Trimaris, Board Recruiting, Gleann Abhann, Drachenwald, Marshal
  • Heather English: Atenveldt, Artemisia, Outlands, Financial Officers
  • Erik Langhans: AEthelmearc, East, Middle, Publications
  • Aaron Lloyd: Caid, Lochac, Heralds, Information Technology
  • Marilee Lloyd: Northshield, West, Grand Council, Ealdormere, Arts & Sciences
  • Shawn Reed: Chirurgeon, An Tir, Calontir, Atlantia

Resignation of Treasurer
Motion by Gabrielle Underwood to accept the resignation of Alan Andrist (Alanus of Bunghea) as Treasurer, effective immediately. Second by Shawn Reed. In favor: Jeff Brown, Heather English, Aaron Lloyd, Shawn Reed, Hal Simon, Gabrielle Underwood. Opposed: None. Chairman Simon exercised his option to vote and did so in favor of the motion. Motion carried.

The Board of Directors would like to thank Mr. Andrist for his hard work on behalf of the Society, and to wish him the best in his future endeavors.

Motion by Shawn Reed to appoint Mazelle Attiya (Maitresse Alysia Gabrielle de Fougeres) to the position of Interim Treasurer until a replacement can be selected, effective immediately. Second by Aaron Lloyd. In favor: Jeff Brown, Heather English, Aaron Lloyd, Shawn Reed, Hal Simon, Gabrielle Underwood. Opposed: None. Chairman Simon exercised his option to vote and did so in favor of the motion. Motion carried.

Barbara Busillo Appeal Request
Motion by Jeff Brown to deny the appeal Barbara Busillo of requesting review of criteria requesting a review of the criteria of her banishment and to further rule that Ms. Busillo has exhausted all avenues of appeal within the SCA Inc. Second by Marilee Lloyd. In favor: Jeff Brown, Heather English, Aaron Lloyd, Shawn Reed, Hal Simon, Gabrielle Underwood. Opposed: None. Chairman Simon exercised his option to vote and did so in favor of the motion. Motion carried.

--

Patrick Anderson
President
Society for Creative Anachronism, Inc.
president@sca.org
952-412-4112

Comments are strongly encouraged and can be sent to:
SCA Inc.
Box 360789
Milpitas, CA 95036

You may also email comments@lists.sca.org.

This announcement is an official informational release by the Society for Creative Anachronism , Inc. Permission is granted to reproduce this announcement in its entirety in newsletters, websites and electronic mailing lists.